Marketing and Communications Coordinator
BC Hospice Palliative Care Association is a not-for-profit, public membership organization, which has been representing individuals and organizations committed to promoting and delivering hospice/palliative care to British Columbians since 1986. We are focused on Advocacy, Education, Membership Support and Public Awareness.We are currently planning our triennial Grief, Bereavement and Mental Health Summit 2024 (GBMH), now in its second iteration. Previously held virtually, this year's Summit will mark a transition to an in-person format, reflecting our commitment to fostering meaningful dialogue and collaboration in the field of grief and bereavement.The Summit will continue its exploration of the metamorphosis of grief and bereavement, particularly in light of the ongoing impacts of the COVID-19 pandemic and our collective journey towards recovery and integration. Through insightful discussions and shared experiences, we aim to delve deeper into the evolving landscape through more examination of research, and best practices. We are looking for a few go-getter students to help us with the planning process of this event. It is an opportunity for students to develop soft skills such as communication, planning and problem solving. You will be working most closely with our event coordinator, Lillian Chen.
Sponsorship Events Coordinator
BC Hospice Palliative Care Association is a not-for-profit, public membership organization, which has been representing individuals and organizations committed to promoting and delivering hospice/palliative care to British Columbians since 1986. We are focused on Advocacy, Education, Membership Support and Public Awareness.We are currently planning our triennial Grief, Bereavement and Mental Health Summit 2024 (GBMH), now in its second iteration. Previously held virtually, this year's Summit will mark a transition to an in-person format, reflecting our commitment to fostering meaningful dialogue and collaboration in the field of grief and bereavement.The Summit will continue its exploration of the metamorphosis of grief and bereavement, particularly in light of the ongoing impacts of the COVID-19 pandemic and our collective journey towards recovery and integration. Through insightful discussions and shared experiences, we aim to delve deeper into the evolving landscape through more examination of research, and best practices. We are looking for a few go-getter students to help us with the planning process of this event. It is an opportunity for students to develop soft skills such as communication, planning and problem solving. You will be working most closely with our event coordinator, Lillian Chen.
Data Entry
Our association has access to and keepers of many papers and articles that need library and source mapping. Among these papers are resources detailing our sector's findings from, databases, research etcWe would like to collaborate with students in the data entry and record filing system.This will involve several different steps for the students, including:Familiarizing themselves with our database structure.Transferring data into our databases efficiently.Verifying the accuracy of the data in our databases and making relevant updates.Organizing and retrieving data as requested and updating new ones on our membership website.Bonus steps in the process would also include:Providing assistance in creating new databases and process mapping protocals.
Data and Gap Analysis
Positions available: 3SUMMARYBC Hospice Palliative Care Association is a not-for-profit, membership organization, which has been representing individuals and organizations committed to promoting and delivering hospice/palliative care to British Columbians since 1986Using real organization data, students will spot trends and relationships to submit recommendations and conclusions to the decision-makers about funding hospices equitably..WHAT WE WANT STUDENTS TO DO?We’d like students to help analyze our datasets to draw helpful insights.Here are some of the topics we’d like students to explore throughout this project:Core issues we can use to change the funding processes.Analyze your data to spot trends and relationships among services vs expenciesCreate tables and graphs of summary statistics of key variablesIdentifying and implementing any necessary technology infrastructure
Research and Resources Data Entry
Our association has access to and keepers of many papers and articles that need library and source mapping. Among these papers are resources detailing our sector's findings from, databases, research etcWe would like to collaborate with students in the data entry and record filing system.This will involve several different steps for the students, including:Familiarizing themselves with our database structure.Transferring data into our databases efficiently.Verifying the accuracy of the data in our databases and making relevant updates.Be able to field information via a Tableau (or equivalent) for live reporting informationOrganizing and retrieving data as requested and updating new ones on our membership website.Bonus steps in the process would also include:Providing assistance in creating new databases and process mapping protocol.
Website Development - Update
Positions available: 3 ( teams or individually) We are searching for a Website Designer(s) to be able to build and rebrand our existing public and membership websites that currently live on WildApricot. The successful web designer's duties incorporate the conception process, which includes a landing page to membership website building. We would like a new website feel for our organization that integrates with our membership database. Students should be prepared to:Conduct a review of our sites to determine process mapping and flow suitable for a members-based non-profit organization.Make site design/UI by utilizing standard HTML/CSS rehearses and the WildApricot WidgetsCoordinate information from different back-end app and data sets Accumulate and refine particulars and necessities dependent on specialized requirements Incorporate designs being made in Canva to make site look nicerBuild a fully-functioning and interactive website.
Health Promotion Campaign Plan - Hospice Palliative Care - Allaince
Our organization wants to further our efforts to increase awareness about a particular health topic. We have just stoke an Alliance that will be taking on provincial strategic work and we are looking at getting a communication campaign and work plan that will help the initiative.We would like to work with students to develop a campaign that successfully raises awareness and changes behaviour around this health topic in regards to hospice care simply being end of life, when in essence grief and bereavement services are accessible to all even if patients do not access hospice palliative care.In collaboration with key stakeholders (other provincial entities) our organization, students will design and carry out a campaign strategy around this health topic. Identify groups which this campaign will target.Identify ideal outcomes and KPIs.Include the latest and most accurate data and information. Design leaflets, posters, videos, and/or brochures and association did you know campaigns.
Event Website Page and Database
We would like a new page built for a 2-day event we will be hosting in Vancouver. This page will need to have an attendee registration page and collect data on session choices, etc. Our organization integrates with our membership database so were hoping for it to be built from there. Students should be prepared toBuilt a database platform that is most suitable for event registration.Create and design webpageBuild a fully-functioning website pageProvide training on updating and maintaining the page for future events.
Events Marketing Intern
We’re looking for a student to help us source, curate, develop, and implement an Education Days Grief and Bereavement event. we hope to increase awareness and nurture engagement around the grief and bereavement industry in BC/Yukon.This will be a 1 1/2 day event where speakers, presenters and training will take place and discuss grief and bereavement with those in the field.The student will be responsible for supporting our Education and Program Coordinator in building the marketing and sponsorship strategy to bring attendees and funding to the event in early fall.The Event Marketing Intern will help and support the Education and Program Coordinator in the following tasks:1. Define goals and objectives.2. Establish an event budget.3. Build your events volunteer team.4. Develop event branding.5. Plan your program. 6. Confirm sponsors, exhibitors, and speakers.
Events Marketing Intern
We’re looking for a student to help us source, curate, develop, and implement an Education Days Grief and Bereavement event. we hope to increase awareness and nurture engagement around the grief and bereavement industry in BC/Yukon.This will be a 1 1/2 day event where speakers, presenters and training will take place and discuss grief and bereavement with those in the field.The student will be responsible for supporting our Education and Program Coordinator in building the marketing and sponsorship strategy to bring attendees and funding to the event in early fall.The Event Marketing Intern will help and support the Education and Program Coordinator in the following tasks:1. Define goals and objectives.2. Establish an event budget.3. Build your events volunteer team.4. Develop event branding.5. Plan your program. 6. Confirm sponsors, exhibitors, and speakers.
Finance Administration Intern
As a non-profit health association keeping costs low and looking at diversified ways of getting income is crucial and critical for the organization's survival.The BCHPCA is looking for a financial coordinator to support the Association's day-to-day financial needs and other financial tasks.We are looking for two to three students to support us in the following projects:2022 Audit Review Process2023 and 2024 Budget compiling within Quickbooks OnlineFinancial Diversification/Stability ReportFinancial analysis on past surveys that focus on financial means and doing a quantitative review
Office and Membership Administration Intern
Our members and volunteers are at the heart of what we do, and their retention is critical to our organization’s success. We are looking for a student to come aboard as our Office Coordinator with an interest in Membership Engagement to support our daily day to day tasksYou will undertake the following responsibilities within the membership realm: Achieve increased membership goals in the area of students and volunteers by building sustainable relationships with potential members in academic, corporate and social markets by consistently creating continued communication plans via social media outlets to achieve successful recruitment. Help coordinate the membership and volunteer recruitment strategyAssist in building a student and volunteer only section in WildApricot Member and Constant Contact softwareProvide research and compiling of membership opportunities and dataThe General administration tasks would be around:Answer, screen and respond to inbound phone callsGeneral clerical duties including photocopying, fax and mailingMaintain electronic and hard copy filing systemHandle requests for information and data including information booths and information sessionsResolve administrative problems and inquiriesPrepare and modify documents including correspondence, reports, drafts, memos and emailsSchedule and coordinate meetings, appointments and travel arrangementsPrepare schedules for meetings and appointmentsTake and maintain minutes of meetingsSubmit reports and documents required by Government agenciesCoordinate and manage webinars and virtual conferencesProvide support to Board of Directors
Data and Gap Analysis
Positions available: 3SUMMARYBC Hospice Palliative Care Association is a not-for-profit, membership organization, which has been representing individuals and organizations committed to promoting and delivering hospice/palliative care to British Columbians since 1986Using real organization data, students will spot trends and relationships to submit recommendations and conclusions to the decision-makers about funding hospices equitably..WHAT WE WANT STUDENTS TO DO?We’d like students to help analyze our datasets to draw helpful insights.Here are some of the topics we’d like students to explore throughout this project:Core issues we can use to change the funding processes.Analyze your data to spot trends and relationships among services vs expenciesCreate tables and graphs of summary statistics of key variablesIdentifying and implementing any necessary technology infrastructure
Non-Profit Membership Recruitment Optimization
Our members are at the heart of what we do, and their recruitment is critical to our organization’s success. Finding individuals, organizations and who can invest their time in our mission, whether as members or volunteers, is our goal. We want to find ways to optimize this process so we can find great members faster, promote Hospice Palliative Care in our Community and also spend time educating government officials and the community about the work they do.We would like students to help us with the following activities:Document the current state of our membership and document a step-by-step recruitment process to increase our membership by 50% by the end of 2022.Create visualizations, i.e. Visio or data flow diagrams to help us identify strengths and pain points in our recruitment process. Assess our current process and make recommendations for improvements and efficiencies. Document and map a target state process that we can use to engage and retain our members and the new process.Provide an analysis on the current cost of membership and provide a comparison to value add based on price.Identify new members to engage that are within the professional level; such as; GP's, nurses, social workers, councillors, etc.
Data and Gap Analysis
Positions available: 2SUMMARYBC Hospice Palliative Care Association is a not-for-profit, membership organization, which has been representing individuals and organizations committed to promoting and delivering hospice/palliative care to British Columbians since 1986Using real organization data, students will spot trends and relationships to submit recommendations and conclusions to the decision-makers about funding hospices equitably..WHAT WE WANT STUDENTS TO DO?We’d like students to help analyze our datasets to draw helpful insights.Here are some of the topics we’d like students to explore throughout this project:Core issues we can use to change the funding processes.Analyze your data to spot trends and relationships among services vs expenciesCreate tables and graphs of summary statistics of key variablesIdentifying and implementing any necessary technology infrastructure
Office and Membership Administration Intern
Our members and volunteers are at the heart of what we do, and their retention is critical to our organization’s success. We are looking for a student to come aboard as our Office Coordinator with an interest in Membership Engagement to support our daily day to day tasksYou will undertake the following responsibilities within the membership realm: Achieve increased membership goals in the area of students and volunteers by building sustainable relationships with potential members in academic, corporate and social markets by consistently creating continued communication plans via social media outlets to achieve successful recruitment. Help coordinate the membership and volunteer recruitment strategyAssist in building a student and volunteer only section in WildApricot Member and Constant Contact softwareProvide research and compiling of membership opportunities and dataThe General administration tasks would be around:Answer, screen and respond to inbound phone callsGeneral clerical duties including photocopying, fax and mailingMaintain electronic and hard copy filing systemHandle requests for information and data including information booths and information sessionsResolve administrative problems and inquiriesPrepare and modify documents including correspondence, reports, drafts, memos and emailsSchedule and coordinate meetings, appointments and travel arrangementsPrepare schedules for meetings and appointmentsTake and maintain minutes of meetingsSubmit reports and documents required by Government agenciesCoordinate and manage webinars and virtual conferencesProvide support to Board of Directors
Non-Profit Proposal / Grant Writing
We are looking for assistance in finding and completing proposals and/or grant applications that support our mission and vision statement.We believe this project will include:Assist with defining a company-identified community problem and defining the scope of a corresponding project.Develop a needs statement that characterizes the community problem and justifies the need for our project and funding.Identify potential sponsors and funding opportunities that are a good fit for our organization and project.Interpret a request for proposal (RFP).Research, plan, write, edit, and revise a persuasive proposal narrative.Improve the clarity and persuasiveness of our company's grant proposal writing.Research into other grant opportunities to support our cause
Website Development - Update
Positions available: 3 ( teams or individually) We are searching for a Website Designer(s) to be able to build and rebrand our existing public and membership websites that currently live on WildApricot. The successful web designer's duties incorporate the conception process, which includes a landing page to membership website building. We would like a new website feel for our organization that integrates with our membership database. Students should be prepared to:Conduct a review of our sites to determine process mapping and flow suitable for a members-based non-profit organization.Make site design/UI by utilizing standard HTML/CSS rehearses and the WildApricot WidgetsCoordinate information from different back-end app and data sets Accumulate and refine particulars and necessities dependent on specialized requirements Incorporate designs being made in Canva to make site look nicerBuild a fully-functioning and interactive website.
Financial Business Plan
We are looking to launch a new membership and public service in regard to hospice palliative care and would like to involve students in this exciting time as we work to develop a financial business plan. We can provide access to internal documentation and other information as needed as well as access to key contacts. Based on our unique goals and constraints, we would like students to develop a strong, competitive financial business plan, which we can present to funders, private companies for funding and donors.The plan should include:Sales forecastingExpense budgetIncome projections (conservative and aggressive)Assets and liabilitiesBreak-even analysis
Public/Government Relations Intern(s)
BCHPCA is looking at rebranding itself and educating the community and government on what Hospice Societies do in BC and the Yukon for their communities.We have a great story to tell and we want it to be picked up by media outlets, the public, social media, etc. We need students to create press releases, pitches, and news releases for us.We are hoping that communicate our purposes and philosophy of the organization to the community-at-large and, specifically, to potential funders, volunteers and donors, by making effective use of a variety of approaches.Students should be prepared to:Help us refine our story to something compelling and news-worthyWrite up press releases around multiple services and newsworthy information that hospice provides.Identify media outlets that are most beneficial to us/most likely to pick the story up.Send press releases and establish a positive rapport with media contacts, government officials and the public.Secure media exposure for our organization.Plans effective use of media through press releases and participation in possible community activities.Prepare written material to support fund-raising/grant efforts.Research potential sources of grant money and works with the Executive Director to prepare grant proposals.Required Skills/Abilities:Ability to communicate persuasively, both orally and in writing.Good judgment, creativity and an enthusiastic attitude.Ability to establish and maintain effective personal relationships.Physical Requirements:Prolonged periods sitting at a desk and working on a computer. - Virtual due to COVID restrictions.
Data and Gap Analysis
Positions available: 2SUMMARYBC Hospice Palliative Care Association is a not-for-profit, membership organization, which has been representing individuals and organizations committed to promoting and delivering hospice/palliative care to British Columbians since 1986Each year, BCHPCA hosts an educational event that focuses on topics of interest to healthcare professionals, hospice society staff and volunteers, and members of allied organizations who are committed to quality end-of-life care.Using real company data, students will spot trends and relationships between the COVID 19 impact survey we did last year and this year. Students will submit their recommendations and conclusions to the decision-makers of the company.WHAT WE WANT STUDENTS TO DO?We’d like students to help analyze our datasets to draw helpful insights.From this analysis, we hope to not only improve our processes and understanding but also gain insights that will greatly enhance our strategy. These insights will be directly related to business outcomes.Here are some of the topics we’d like students to explore throughout this project:Core issues we can use to change the funding processes.Analyze your data to spot trends and relationships among variablesCreate tables and graphs of summary statistics of key variablesIdentify trends and potential predictive mitigation strategies.Identifying and implementing any necessary technology infrastructurePossible project examples include, but are not limited to:analysis of COVID impact survey data to determine the relationship between this and last yearcreating a summary of key customer demographic statisticssummarizing results of a customer survey to identify which characteristics are associated with different resultsThe final project will include (as part of a 5-10 page document):A summary of important and insightful information discovered from the available dataTables and graphs of important statistics and relationshipsA summary of conclusions and any recommendations based on the data and information obtained
Office and Membership Administration Intern
Our members and volunteers are at the heart of what we do, and their retention is critical to our organization’s success. We are looking for a student to come aboard as our Office Coordinator with an interest in Membership Engagement to support our daily day to day tasksYou will undertake the following responsibilities within the membership realm: Achieve increased membership goals in the area of students and volunteers by building sustainable relationships with potential members in academic, corporate and social markets by consistently creating continued communication plans via social media outlets to achieve successful recruitment. Help coordinate the membership and volunteer recruitment strategyAssist in building a student and volunteer only section in WildApricot Member and Constant Contact softwareProvide research and compiling of membership opportunities and dataThe General administration tasks would be around:Answer, screen and respond to inbound phone callsGeneral clerical duties including photocopying, fax and mailingMaintain electronic and hard copy filing systemHandle requests for information and data including information booths and information sessionsResolve administrative problems and inquiriesPrepare and modify documents including correspondence, reports, drafts, memos and emailsSchedule and coordinate meetings, appointments and travel arrangementsPrepare schedules for meetings and appointmentsTake and maintain minutes of meetingsSubmit reports and documents required by Government agenciesCoordinate and manage webinars and virtual conferencesProvide support to Board of Directors
Website Development
We want a new website for our organization that integrates with our membership database. We aren’t sure which platform we would like for it to be built on, but we have an idea of what we would like it to do. We would like to work with students to build and design a public- and member-facing website.Students should be prepared to:Conduct a needs analysis to determine which platform is most suitable for integrationBuild a fully-functioning website.Provide training on updating and maintaining the site.
Social Media Deep Dive - Who are our followers - Persona
Positions available: 2SUMMARYBC Hospice Palliative Care Association is a not-for-profit, membership organization, which has been representing individuals and organizations committed to promoting and delivering hospice/palliative care to British Columbians since 1986Each year, BCHPCA hosts an educational event that focuses on topics of interest to healthcare professionals, hospice society staff and volunteers, and members of allied organizations who are committed to quality end-of-life care.Using real company data, students will spot trends and relationships between the COVID 19 impact survey we did last year and this year. Students will submit their recommendations and conclusions to the decision-makers of the company.WHAT WE WANT STUDENTS TO DO?We are looking at doing a deep look into all our social media platforms and doing an amalgamation and analyses to determine who are our followers, where they live and perhaps even demographic information. We see this as an opportunity to tailor our communication and advertising for the coming year to garner more donations, awareness and help in identifying our population segment which will help in further advocacy to the government. Currently the platforms we use are: Facebook, Website, Twitter, YouTube and Instagram.Note you are primarily using social media platform data even though that might be supplemented by other sources you consider relevant.
Virtual Internship Opportunity: Computer Science
Our organization is able to offer a virtual internship opportunity for 2 computer science students or teams.The primary focus for the student will be: build and execute a conference platform for a virtual event and manage the IT, audio and technical systemsApplication Development - Selecting the best technologies for creating the application or feature (i.e. a real-time chat function); creating a fully-functioning application.Software Architecture Development - Architecting the software of a new product; improving the architecture of an existing system; porting an architecture of one system into another.Application Programming Interfaces - Redesigning an existing API to simplify it; changing API technologies; designing a new API; creating or updating public-facing documentation.Our goal at the end of this experience is: Application Development - For the student(s) to create a fully functioning application.Software Architecture Development - For the student(s) to provide a solution to our architecture issue to ensure optimal performance and sustainability.Software Evaluation (e.g. new CRM) - For the student(s) to help us choose the most ideal software to invest in based on our user and/or organizational needs.Application Programming Interfaces - For the student(s) to help us redesign an interface or help us implement a new APIOther duties the student may complete could include: (indicate other duties as exemplified below)Software vendor research and evaluationAssisting with other process improvement projectsUnit and integration testingResponding to IT/Service Desk requestsWe will plan to communicate with our virtual intern using these communication tools: Zoom, email and Google suitesStudent's primary contact: Cheryl Sewell - Project CoordinatorSecondary contact: PAblita Thomas - Executive Director
Digital Content Creation
Positions available: 1-2We are looking for one student at this time to support us with our Grief and Bereavement Campaign due to COVIDAnd one student to support our Youth Volunteerism CampaignWe would like students to help us with creating content that is aligned with our vision, mission, and the social health and Palliative Care sector. We will ensure the student has a clear understanding of what these elements are for our organization. Students will be developing and creating content specific to both campaigns and rolling them out on our communication and social media platforms.To accomplish this, we expect the student(s) will:Write blog articles, email newsletters/sequences and other content pieces on assigned topicsAssist with a social media video launch to promote our organizationEvaluate recent successful user-generated campaigns, preferably in our sectorIdentify media outlets that are most beneficial to share our storyUltimately, you will be working on content creation for our organization, including video, social media, and other collateral that we can use as go-to marketing tools.If you like the sound of our initiative and are ready to tackle this challenge with us, then we'd love to hear from you.A student or team with excellent writing and video skills would be the ideal candidate for this project.
Brand Identity and Graphic Design
4 StudentsOur organization needs some branding and graphic design help! We are looking for teams that can help amplify what makes us unique and create better messaging for our brand. This would include identifying areas of improvement and developing a plan for better promotion and brand awareness. This project may combine research, data analysis, graphic design w/ Sketch or Adobe XD, prototyping, one-page creations and more!We believe this project will require:Research to define our unique brand position and create consistent promotional messagingLogo and/or Name Proposal that highlights brand awareness and brand positioningA branding guideWe will give you access to organizational assets to support this project such as personnel, website analytics, sales and brand collateral, and more. We can also suggest names of competitors and comparators to research.
New Members Analysis
SUMMARYUsing real company data, students will spot trends and relationships between members and donors numbers we had last year and this year. Students will submit their recommendations and conclusions that how we can attract and retain new members to the company.This project will include:Identification of our current competitorsIdentification of potential future competitors (eg. a large company in a similar industry that may enter the space)The creation of a matrix identifying features shared across the companies and those that are different.A summary of 2-4 paragraphs describing our competitive advantages and disadvantages relative to the competition identified. This could be done in the form of a SWOT analysis.the ways we can attract and retain the members and donors.Accurately predict members' and donors' behaviors.Determine and improving retention of members trends.Predicting various events of interestWe will give you access to organizational assets to support this project such as personnel, website analytics, sales and brand collateral, and more. We can suggest names of competitors to research.ObjectiveWe hope to gain a comprehensive understanding of the competitors in our space and how we can differentiate ourselves through our product/service offering, and our messaging.Final deliverables will include:Project ProposalSprint 1: Data Exploration, Data Preparation, and ModelingFinal Project ReportPresentation