Position Overview:

As a Corporate Records Organizer, you will play a pivotal role in assisting the president of a hospitality group in managing and organizing corporate records. This is an 80-hour project where you will work on various tasks to ensure the efficient and systematic organization of documents critical to the organization.

Key Responsibilities:

1. Document Inventory (8 hours)

• Create an inventory of all existing corporate records.
• Categorize documents based on their type and importance.

2. File Digitization (12 hours)

• Scan physical documents and convert them into digital formats.
• Ensure the scanned documents are of high quality and well-organized.

3. Electronic Document Management (10 hours)

• Set up a digital document management system, such as a cloud-based platform, to store and organize digital records.
• Categorize digital documents and establish a logical folder structure for easy retrieval.

4. Data Entry (6 hours)

• Enter metadata and relevant information for each document into the digital system.
• Maintain accuracy and consistency in data entry.

5. Document Classification (8 hours)

• Classify documents into categories such as financial, legal, HR, and operations.
• Apply appropriate naming conventions for documents.

6. Archive Management (8 hours)

• Identify documents that need to be archived due to regulatory requirements or historical significance.
• Safely store archived documents in physical or digital archives.

7. Reporting (10 hours)

• Generate reports on document organization progress.
• Present findings and recommendations to the president for ongoing improvements.