Event Planning and Coordination
Timeline
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January 5, 2020Experience start
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February 5, 2020Checkpoint #1
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March 11, 2020Checkpoint #2
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April 21, 2020Final Report
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April 23, 2020Experience end
Timeline
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January 5, 2020Experience start
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February 5, 2020Checkpoint #1
Meeting between students and company to review findings and ask questions around strategic planning, define target market and design events include venue, site, infrastructure and F&B
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March 11, 2020Checkpoint #2
Meeting between students and company to review findings and ask questions around event schedule, scope, seating arrangement, and budget.
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April 21, 2020Final Report
Meeting between students and company to review findings and ask questions around event HR management, Stakeholder management, and Risk Management. Details regarding volunteers/staffing, risks, and procurement will need to be confirmed.
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April 23, 2020Experience end
Categories
Leadership Organizational structure Social sciencesSkills
leadership teamwork decision-making strategy researchDo you need to plan an event? In this assignment, student-consultants will work in groups to help you design, implement and evaluate an event of your choosing. Depending on your needs, students can assist with schedule of activities, venue design, budgeting, volunteer and staffing plans, risk management strategies, procurement recommendations, communication plan, and event evaluation. Note: one-time events are best-suited for this project.
Students will present a completed event plan based on your needs. This plan can include, but is not limited to:
- Venue and vendor recommendations, with quotes where possible
- Budget
- Event scope management
- Event timeline
- F&B Menu(s)
- Stakeholder management
- Sponsorship and/or vendor packages (decks that can be shared with prospective partners)
- Human resources management
- Event design and site management
- Trend analysis
- Risk register & Risk assessment
- Event advertisement plan (Promotional materials, including email campaign copy and social posts)
Project timeline
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January 5, 2020Experience start
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February 5, 2020Checkpoint #1
-
March 11, 2020Checkpoint #2
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April 21, 2020Final Report
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April 23, 2020Experience end
Timeline
-
January 5, 2020Experience start
-
February 5, 2020Checkpoint #1
Meeting between students and company to review findings and ask questions around strategic planning, define target market and design events include venue, site, infrastructure and F&B
-
March 11, 2020Checkpoint #2
Meeting between students and company to review findings and ask questions around event schedule, scope, seating arrangement, and budget.
-
April 21, 2020Final Report
Meeting between students and company to review findings and ask questions around event HR management, Stakeholder management, and Risk Management. Details regarding volunteers/staffing, risks, and procurement will need to be confirmed.
-
April 23, 2020Experience end
Project Examples
Project examples include, but are not limited to:
- Product launch event
- Store opening
- Corporate party
- Trade show
- Conference or symposium
- Training or workshop
- Fundraiser
- Employee rewards dinner
- Employee “fun day”
- Private parties
Companies must answer the following questions to submit a match request to this experience:
Help the student event by providing helpful resources, such as: Facilities, participants, equipment and supplies, budget as needed
Provide a dedicated contact who is available to answer periodic emails or phone calls over the duration of the project to address students' questions.
Be available for a quick phone call with the instructor to initiate your relationship and confirm your scope is an appropriate fit for the course.
Timeline
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January 5, 2020Experience start
-
February 5, 2020Checkpoint #1
-
March 11, 2020Checkpoint #2
-
April 21, 2020Final Report
-
April 23, 2020Experience end
Timeline
-
January 5, 2020Experience start
-
February 5, 2020Checkpoint #1
Meeting between students and company to review findings and ask questions around strategic planning, define target market and design events include venue, site, infrastructure and F&B
-
March 11, 2020Checkpoint #2
Meeting between students and company to review findings and ask questions around event schedule, scope, seating arrangement, and budget.
-
April 21, 2020Final Report
Meeting between students and company to review findings and ask questions around event HR management, Stakeholder management, and Risk Management. Details regarding volunteers/staffing, risks, and procurement will need to be confirmed.
-
April 23, 2020Experience end